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Attendance — teacher's guide

· sign in with the account the church office set up for you

Getting started

  1. Sign in onceOpen on your phone and sign in. The phone remembers you after that. Your browser's Add to Home screen puts it on your home screen like an app.
  2. Your class and the dateYour class is at the top. If you teach more than one (a Sunday School class and a Junior Church class, for example), pick it from the list. The date starts on this Sunday.
  3. No class showing?"No classes are assigned to you yet" means the church office has not given you your class. Ask them: it takes a minute.

On Sunday

  1. Tick each child in the roomTap the box beside each child who is there. It saves as you go — there is no Save button; the bottom says All saved ✓ with the time. The count adds up as you go: 12 of 15 children. Ticked by mistake? Tap again.
  2. Find a child quicklyType in Search this class… at the top: the list narrows as you type. The first name is enough, and a misspelling is fine.
  3. Two people taking attendanceFine: each tap only changes the child tapped, and the other phone's ticks appear on yours within a few seconds.
  4. Count yourself and your helpersThe class's teachers and helpers are listed at the bottom under Teachers & helpers. Tick yourself and whoever helps you, so everyone in the room is counted: 12 of 15 children · 2 teachers.
  5. A helper who is not listedTap + Add a helper under Teachers & helpers: their name (and, if you know them, the email they would sign in with and a phone). They are on your class at once and counted. The church office is asked to give them a sign-in, and when it does, they can take this class's attendance too.
  6. Look for anyone who should be hereA child marked 🚌 should be here came on a church bus this morning (in the second hour, also anyone who was in a Sunday School class). They stay highlighted until you tick them. If one of them is not in your room, find out where they are — ask their bus captain or the office.
  7. A visitor, or a child not on your listTap + Add a child and start typing their name — the first name is enough. Suggestions appear as you type, with age, grade, parent and bus: a child who rode a church bus is almost always in the system already, so tap This is them beside the right child. If nobody fits, tap + A new child. If the app still finds someone like them it asks "Could this be one of these?" first — pick them, or add the child as new and the office checks. There is a box for a note to the office too. Choose boy or girl and the grade; for a new child also a parent's name and phone if you know them, so the office can find or make their family (leave them empty if nobody knows yet: the office follows up). They join your list, already ticked. They also go into their class for the other hour by their grade. The office checks every new child's details.
  8. "Not saved — trying again"No connection for a moment: your ticks are kept and sent as soon as it is back. Leaving the page with ticks not sent asks you first.
Only the children in your own classes are shown to you, and only you and the church office see what you record.

During the week

  1. A child's details: call, text or visitTap a child's name. You see their parents with Call and Text, the home address with 🧭 Navigate (directions in your maps app), their birthday and age, and the bus they ride. Tap the name again to close it.
  2. Notes on a childIn a child's details, type in the note box and tap Save note. Notes are not private: they are shared with the bus app (the child's bus captain and workers see them, and a captain's note shows here, marked "from the bus app"), with every teacher of the child's classes and with the church office. 📝 beside a name shows how many. You (or the office) can delete a note you wrote.
  3. Correct a child's details✏️ Edit details in a child's details: their name, birthday, grade, boy or girl, a parent's name and phone, or the address. It is the same record the bus app uses, so the change shows there too. A grade change moves them to the right classes.
  4. Add a parentIn ✏️ Edit details, fill in "Add a parent". They join the child's family. When you add a new child, the parent box suggests parents already known: pick one and the child joins that family, so no family is made twice.
  5. The child lives with another familyLives with another family in their details: choose a parent in that family (or type a name) and add a note. The office moves them in the church's records, and the app follows.
  6. Pause a child who is away for a while⏸ Pause in this class in their details: they leave your list and your count, under Paused at the bottom. Open it and tap ▶ Resume when they are back. A paused child who comes on a church bus shows on your list anyway.
  7. Children who have missedmissed 2 beside a name means the child has missed recent Sundays. A call, a card or a visit helps them know they were missed.
  8. Visiting: the visitation appYou also have the church's visitation app (the Apps menu at the top): the map of homes to visit, recording a visit, and printing a visit card.

Good to know